Job Description

Executive Assistant to the Founder and CEO

Aanya Vaishali Corporation | Hardeeville, SC | Full Time, In Person

About Us

Aanya Vaishali Corporation is a founder-led group of businesses spanning retail liquor stores, gas and convenience stations, commercial real estate, and spirits import and distribution across the South Carolina Lowcountry and Georgia. We have grown steadily for 20 years, and we are still growing, with new locations and acquisitions underway. We work hard, move fast, and take care of our people. Several of our team members have been with us for over a decade.

The Role

You are the Founder's right hand on everything administrative, business and personal. Your job is to own the day-to-day back office so the Founder can spend his time on growth, acquisitions, and leading the business.

In short, every task that lands on your desk instead of his is a win. You will take over the work that currently pulls him away from what only he can do, and then build simple, repeatable ways of handling it so nothing slips.

This is not a role for someone who wants a quiet desk job. It is busy, detail-heavy, and fast-paced. You will work with real numbers and real money every day. When something urgent comes up, you handle it, and you finish what is on your plate before you leave for the day.

What You Will Own

Mail, Email, and Communication

• Open, sort, and process all incoming mail for the Founder and the business entities

• Manage the Founder's inbox, respond where appropriate, and flag only what truly needs his attention

• Handle phone calls and route questions to the right team member

Finance and Banking Support

• Process bills and invoices and track payment due dates across entities

• Prepare and execute bank transfers as directed, with full accuracy

• Respond to requests from the controller, outside accountants, and auditors, gathering documents and information on time

• Keep financial paperwork organized and easy to find

Calendar and Travel

• Manage the Founder's business and personal calendar

• Book and coordinate travel, meetings, and appointments

Operations Support

• Schedule and track maintenance for a company vehicle fleet of 30+ vehicles, working with location managers and vendors

• Coordinate with vendors, contractors, and service providers

• Support the property management and HR teams with administrative tasks as needed

Filing and Organization

• Maintain clean, organized physical and digital filing systems across all businesses

• Keep records, contracts, and documents current and secure

Process Improvement

• Document how recurring tasks get done so they run the same way every time

• Spot what keeps landing back on the Founder's desk and fix the root cause

A Typical Day May Look Like

• Clear the morning mail and log all bills and checks

• Process the Founder's inbox and send him a short list of what needs his decision

• Complete scheduled bank transfers and confirm each one

• Pull documents for an audit request from the accounting team

• Book a service appointment for a vehicle flagged by a location manager

• Update the Founder's calendar for the week ahead

• Close out every open item before end of day

Who You Are

• You have 5+ years of experience as an executive assistant or business manager, ideally supporting a busy founder or business owner

• You are extremely organized and detail-oriented, and you are comfortable working with numbers, spreadsheets, and financial documents

• You follow through. If you say it will be done, it is done

• You stay calm under pressure and do not need things to slow down to do good work

• You are trustworthy and discreet with confidential business, financial, and personal information

• You think two steps ahead and will speak up respectfully when something does not look right

• You are proficient in Microsoft Office, Google Workspace, email, online banking, and QuickBooks or similar tools, and you learn new technology quickly

• You want to give this role your full focus. If you run your own business that you plan to keep growing, this is not the right fit

What You Can Expect From Us

• A founder who is direct, respectful, and open to listening

• Real ownership and responsibility. We hire grown-ups and do not micromanage

• A stable, growing company with room to grow with it

• Compensation: $75,000 to $85,000 per year, based on experience

• Benefits: 1 to 2 weeks paid vacation; medical, dental, vision, short-term disability, and 401(k) available after 30 days

Location and Schedule

This is a full-time, in-person position based at our corporate office at 23050 Whyte Hardee Blvd, Hardeeville, SC 29927. Candidates must live within a 45-minute drive. Hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with occasional flexibility needed when urgent matters come up.

How to Apply

Please follow these directions exactly. Applications that do not will not be considered.

1 Email your resume and two professional references to  Ronak.patel@aanyavaishalicorp.com

2 Use this subject line:  Executive Assistant_[Your Full Name]

3 In the body of your email, answer these three questions in a few sentences each:

• Describe the busiest executive you have supported and how you kept up.

• Tell us about a time you caught a financial or administrative mistake before it became a problem.

• What does "finished for the day" mean to you?

Qualified candidates will be invited to complete a short assessment before an interview. Questions about the role may be directed to 843-271-8588.

• Aanya Vaishali Corporation is an equal opportunity employer.

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